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Council meeting - Eger, Hungary, April 2001

Council Reports Contents

Annex 3
New Rules for Cooption

EURACT Council meeting
April 4-7, 2001
Eger, Hungary

New rules for cooptation

Bylaws

h. The President, with the concurrence of Council, may invite observers from all organizations in collaborative relations with the Academy, and may invite up to two other observers to all or part of a meeting. Such observers will be entitled to speak but not to vote on any issue.

i. The council may co-opt up to two additional members at any time as full voting members.

Definition

• coopting members should be a special, not obligatory procedure fot the council.
• there is a basic difference between observers and coopted members.
  - Observers represent important organisations in collaboration. They are supported for travel but also for the council costs by their organisation. In some cases there is a mutual representation of the council in the representative body of this organisation.
  - Cooptation relates to an active decision that the link with an organisation of body is so important that the council wants to officialize this.

Procedure

• the council can decide on establishing and retiring the status of coopted member to the council.
• the status of coopted member is installed for a clear reason, towards a defined position, and with a specific task within EURACT, or to represent or liaise with an organisation or body.
• It must be clearly defined if this position is established for all the time that the task is apparent, or that there is a link with the defined organisation.
  

Budget

• a coopted member on the financial level has the same status as a regular council member : travel expenses are normally covered by the person himself, or the organisation he/she is related to or is representing. Hosting costs during the normal council meeting are covered by the local organiser to the same extent that these costs are covered for the other council members.
• if travel expenses are for some reason not covered, the coopted member can apply for travel support. The regime relates to the membership fee level of the country where the coopted member works.